Caprock Rentals

Executive Summary

Caprock Rentals, a leading specialty rental provider of mobile security camera systems, faced operational challenges in managing their diverse fleet of solar-powered camera trailers and fixed/mounted cameras for construction sites. Seeking a solution to streamline their rental operations, they implemented PREXA365, a comprehensive rental management software. This case study explores how PREXA365 transformed Caprock Rentals' business, resulting in improved equipment utilization, enhanced customer service, and significant growth in their rental business.

Customer Challenges
1. Complex Equipment Fleet

Caprock Rentals managed a wide variety of mobile security camera systems, each with its unique rental terms, maintenance schedules, and billing requirements. Handling this complexity with manual processes led to errors, delays, and increased administrative overhead.

2. Equipment Tracking and Maintenance

Tracking the location and maintenance schedules of their mobile security camera systems was challenging. Caprock Rentals needed a solution to provide real-time visibility into equipment status and enable proactive maintenance.

3. Customer Service Excellence

Caprock Rentals aimed to enhance customer service by ensuring timely equipment deliveries, pickups, and responsive communication. Manual processes hindered their ability to provide a seamless rental experience.

PREXA365: The Solution

Caprock Rentals implemented PREXA365, a comprehensive rental management software tailored for specialty rental providers like themselves. Here's how PREXA365 addressed Caprock Rentals' challenges:

1. Equipment Management

PREXA365 simplified the management of Caprock Rentals' complex equipment fleet. It allowed for automated rental agreements, maintenance scheduling, and billing, reducing the risk of errors and accelerating the rental process.

2. Real-time Equipment Tracking

PREXA365 provided Caprock Rentals with real-time visibility into the location and status of their mobile security camera systems. They could now track equipment availability, schedule maintenance proactively, and prevent equipment downtime.

3. Enhanced Customer Service

With PREXA365, Caprock Rentals improved customer service by automating notifications for equipment availability, delivery, and pickup. This ensured a seamless rental experience and resulted in higher customer satisfaction.


The adoption of PREXA365 brought significant benefits to Caprock Rentals:

  • Improved Equipment Utilization: Real-time visibility and optimization tools led to better equipment utilization rates, increasing revenue and profitability.
  • Cost Savings: Proactive maintenance scheduling reduced repair costs and prolonged equipment lifespans, resulting in substantial cost savings.
  • Enhanced Customer Satisfaction: Improved communication and timely equipment deliveries led to increased customer satisfaction and repeat business.
  • Streamlined Operations: Automation of rental processes reduced manual errors and administrative overhead, streamlining operations and facilitating growth.

PREXA365 proved to be a game-changer for Caprock Rentals, helping them overcome operational challenges and achieve remarkable improvements in equipment management, maintenance, and customer service. This case study highlights the value of innovative rental management software in optimizing mobile security camera rentals and driving business success.

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